The Embassy of Japan seeks a Receptionist

Main Duties:

• Handling telephone calls to the Embassy.

• Receiving guests to the Embassy.

• Handling mail and operating the franking machine.

• Booking pick-ups with the logistics company to send the Diplomatic pouch.

• Ordering and maintaining the appropriate stock of stationery and other office amenities.

• Other clerical work.

• Assisting diplomatic personnel.

Requirements:

• Excellent command of Norwegian and English.

• Good communication skills and a positive attitude.

• Basic knowledge on MS-Word and Excel.

• Flexibility to take multi role tasks when needed.

Conditions:

• Full time employee position to start on 1 September 2026.

• Working hours: 8:30-16:00, 7.5 hours per day, 37.5 hours per week, Monday to Friday.

• Overtime may be required from time to time; overtime allowance to be calculated at an hourly rate stipulated by the Embassy.

• Salary will depend upon the education and experience of the successful candidate but is expected to be approximately NOK36,000- 38,000 per month.

Documents required:

• Motivation letter (in English).

• Application Form (in English).

*Application Form from the website of the Embassy of Japan in Norway.

https://www.no.emb-japan.go.jp/itpr_ja/11_000001_01036.html

• Copy of identification document (ex. main page of passport).

• Copy of residence permit (if you are neither a Norwegian citizen nor an EEA national).

Application to be sent to:

By e-mail: recruit.os@os.mofa.go.jp

or by post:

Embassy of Japan in Norway

C/O Administration Section

P/O Box 4060 AMB

0244 Oslo

If you send your application by post, please inform us of this via e-mail.

Please note that documents will not be returned.

Applicants shall receive an acknowledgement of receipt from the Embassy by e-mail within one working day after the Embassy receives their application. In case you do not receive such acknowledgement, please contact Administration Section at the Embassy by phone (22 01 29 00).

Deadline of the application:

• Application with required document must be received by the Embassy no later than 14 July 2026.

Interview:

The Embassy conducts primary screening of applicants with submitted documents.

*Only successful candidates will be contacted by 17 July 2026 and proceed to interview.

For more information, please contact Administration Section, on 22 01 29 00.